Logistics coordinator, DRC (f/h/x)
WHO ARE WE ?
Doctors of the World is an international NGO for medical development being part of an international network. We provide medical assistance to vulnerable groups, in Belgium and the rest of the world. We want universal health coverage where each person has access to care, without obstacles.
In Belgium and in the world, our projects are intended for all people who have no or no more access to health care. In particular, they are structured in five axes: people on the sidelines of society, children in a vulnerability, women, migrant or displaced people and victims of crises or conflicts.
To carry out our mission, we are based on three pillars:
- Cure : Give real access to care to populations.
- Changer: more than helping, we want to change things in the long term.
- Testify : We do not remain silent. Thanks to our experience and our presence in the field, we challenge the powers (local, regional and (inter) national) with facts, figures and realities.
Our projects follow a series of values common to our entire organization: social justice, empowerment, independence, commitment, balance.
CONTEXT
Doctors of the World has been in the Democratic Republic of Congo (DRC) since 2002.
Today, Doctors of the World is implementing development and humanitarian projects in the South Kivu province to help ensure access to health for the most vulnerable populations, especially in armed conflict. For this, our teams work hand in hand with health authorities, civil society and communities under an approach to Nexus and location.
Under the conditions of current humanitarian crisis in the DRC, the teams of world doctors are a particular focus on access to quality health services of internal displaced people, women, children and survivors based on gender, especially sexual, in areas like Bukavu, Uvira, Lemera, the highlands of Fizi and Kalehe.
Médecins du Monde Belgique has also been working in Burundi since February 2025 in support of local associations. Depending on the evolution of the context, if operations continue in the coming months, this coordinator position. RH DRC may have to take a regional dimension and also to supervise the administrative and HR section of World Doctors in Burundi.
Essential
Under the hierarchical supervision of the general coordinator (CG) and functional of the International Missions logistics referent, you are responsible for the logistics management of the MDM-BE mission in the DRC.
You define and implement technical supply and logistics strategies and support in the field. You ensure the relevance and consistency of logistics and supply programs, the adequacy of the means provided and the scrupulous respect for standards, protocols, and MDM-BE procedures in order to facilitate the establishment of the mission under perfect working conditions and optimize the influence of medical projects.
Spots and responsibilities
Inasmuch as team manageryou coordinate the work and the tasks of the various employees in order to guarantee an optimal working environment according to the means and priorities of the mission.
Examples of tasks:
- Make sure that HR administrative procedures (absences, leave, etc.) are respected by team members
- Identify human resources requirements, supervise lerecrutement, create/revise the descriptions of tasks and facilitate the introduction of new team members
- Supervise the members of their team, develop the annual action plans, set the individual objectives, carry out evaluations, organize back-ups in the event of leave, absence, in collaboration with the HR department take disciplinary measures
- Identify training needs (coaching, continuing education, conferences, etc.) of team members
- Train the members of the staff concerned in the logistics tools and procedures in place
- Develop and lead training in logistics management and/or on specific subjects in order to increase the capacities and knowledge of the members of the MDM-BE team
- Guarantee the classification, archiving of documentation, and data security produced by the logistics team in the DRC
- Organize and supervise service meetings
Inasmuch as Coordination team memberyou represent the organization with external organizations, analyze, communicate and provide the necessary improvements in order to allow the optimal progress of logistics processes on the mission.
Examples of tasks:
- Act as a point of contact with the technique (s) of the headquarters
- Participate with the country coordination team in reflection on the evolution of the mission, and in the programming of new projects and/or reorientation (project cycle, annual action plans, country intervention strategy)
- Write regular reports on its activities
- Participate in the drafting of the technical parties by profession of financing requests, intermediate and finals lessons, MOU, partnership agreement
- Participate in inter-log/security meetings with other NGOs
- Participate in the analysis of monthly budget monitoring, and in the identification of differences and offer adjustments to the financial service
- Carry out briefings and debriefings by “profession” for any new member of staff and visitor
Inasmuch as Logistics coordinator :
- Logistics support for programs
- Supervise logistics, medical and programmatic purchases and supplies for MDM-BE operation and activities
- Ensure the logistical response of MDM-BE activities according to needs (maintenance, maintenance of logistics equipment, construction/rehabilitation work identified, safety of premises, etc.)
- Supply chain management
- Apply and ensure compliance with MDM-BE purchasing procedures and Belgian public market rules
- Ensure compliance with donors’ rules and procedures
- Ensure transparency of the Supply process (friend, framework agreements, TCO, etc.)
- Development and update of the Mission Annual Purchase Plan as well as the Medical Orders Calendar, identify target markets
- Ensure the proper constitution and archiving of purchase files (physical and digital), ensure the proper use of monitoring tools (purchase register, contract register, supplier list, supplier screening, etc.)
- Participate in international purchases managed by the logistics team of the head office
- Manage the import and customs clearance of international medical and non-drug orders for the DRC
- Participate in possible negotiations with the Ministry of the Planning and the other government agencies (on customs issues for example)
- Stock management and equipment management
- Apply and ensure compliance with logistical stock management procedures and MDM-BE equipment: storage, inventory, in/out follow-up and assignment, security, certificates, update of the equipment monitoring table, etc.
- Ensure the traceability of shipments (international and national) via the physical and digital archiving of Freight Manifest and Packing List,
- Motorized park management (GPM)
- Apply and ensure compliance with MDM-BE GPM procedures
- Coordinate the maintenance, monitoring and repairs of the motorized park
- Supervise and validate the schedules of drivers and weekly movements
- Carry out checks and ensure the proper resistance of fuel consumption monitoring tools and interviews monitoring
- Manage the purchase and/or rental of additional vehicles if necessary
- Recruit and train drivers with MDM-BE driving rules
- Management of premises
- Ensure the safety and safety of MDM-BE buildings (existing and trained guards, means of communication, electricity, fire, evacuation plan, hibernation trunk etc.)
- Follow -up of orders and supplier contracts, for purchases, maintenance and regular repairs of life/office bases (equipment, communication, energy
etc.)
- Security and insurance
- Support the CG in the annual update of the security guide and in the security monitoring of the mission
- Ensure the implementation of the security rules in place for the international staff as national
- In back-up, make the Soci Briefings for any new staff and visitor (national or expatriate)
- Ensure optimal insurance coverage in connection with buildings, equipment and vehicles
Your profile
Training and experience
- University degree in economics, management, logistics or equivalent experience in an NGO
- Minimum 3 to 5 years of experience in a similar function, logistical coordination of mission or project logistics
- Emergency context experience
- Team management experience
Specific skills
- Good knowledge of the main donors (eg Echo, DGD, BHA, etc.)
- Perfect mastery of French and good knowledge of English
- Perfect mastery of the Microsoft Office pack, SharePoint, Power Bi, etc.
- Knowledge of basic policies and procedures for the logistics management of a mission
- Qualities of analysis, synthesis, and organizational demonstrated
- Rigor and morality, diplomacy, team spirit, flexibility, good stress management, leadership
We offer
- Fixed -term contract (CDD) 12 months (renewable subject to funding)
- A dynamic and international working environment with close support from the headquarters of MDM-BE in Brussels;
- Salary conditions:
- Gross remuneration: 3,293.09 € gross/month for 5 years of experience; € 3,461.07 gross/month for 10 years of experience; relevant experience recognized
- Perdiem: € 651/month
- Excellent insurance coverage: health, repatriation, foresight
- Contribution to a retirement mechanism or equivalent payment of € 421.95 additional per month
- Posting: as soon as possible
- Place of mission: Bukavu
How to apply
Please send your application using the appropriate candidacy form by 05/18/2025.
We reserve the possibility of finalizing a recruitment before the date of closing the receipt of the applications. MDM-BE does not request any financial participation in the context of the recruitment procedure.
Doctors of the World is committed to people with disabilities and fight against all discrimination.
We inform you that the data concerning you is computerized, it will be processed in a confidential manner. As part of this application, your data is kept for a period of 6 months. Only people authorized by our general confidentiality charter will be able to access your data for strictly internal purposes.
