Admin/Fin Officer – Humanitarian HUB, Brussels (f/m/x)
OUR MISSION
Médecins du Monde is an international medical development NGO that is part of an international network. We provide medical assistance to vulnerable groups, in Belgium and the rest of the world.
We want universal health coverage where everyone has access to care, without obstacles (financial, cultural, geographical, etc.).
To carry out our mission, we base ourselves on three pillars:
- Cure : give real access to care to populations.
- Changer: more than helping, we want to change things in the long term.
- Testify : we do not remain silent. Thanks to our experience and our presence on the ground, we challenge the authorities (local, regional and (inter)national) with facts, figures and realities.
Our projects follow a series of values common to our entire organization: Social Justice, Empowerment, Independence, Commitment, Balance.
THE ESSENTIAL
Under the supervision of the General Coordination of the Hub, you manage all financial (40%) and administrative (10%) aspects of the Humanitarian Hub project, in conjunction with the finance departments of the Hub partners. You are part of the coordination team and support, inform and guide the coordinators in the projects and decision-making.
TASKS AND RESPONSIBILITIES
Inasmuch as Financial Manager, you plan, organize and ensure all financial tasks necessary for the smooth running of project activities
Examples of tasks:
- Ensure the supervision, control and accounting consolidation of the project in conjunction with the finance departments of the consortium partners (control of analytical allocations of invoices, verification of accounting documents,)
- Develop budgets and ensure internal budgetary monitoring of the project, under the supervision of the general coordinator and in collaboration with the coordination team and activity managers: produce & communicate to the various managers quarterly budget monitoring with expenditures made, update forecast expenditures with the coordination team and activity managers (including financial coverage)
- Develop budget proposals under the supervision of the general coordinator and in collaboration with the coordination team and activity managers.
- Prepare financial reports for donors, in conjunction with the finance department of MdM and other partners (intermediate and final reports),
- Ensure proper preparation for internal and external audits in connection with MdM headquarters
Inasmuch as Administrative Manager, you provide administrative expertise which translates into the drafting of procedures and the development of clear tools in order to support the entire HUB project and in coordination with the Consortium partners.
Examples of tasks:
- Monitor agreements (drafting, signature, transmission, backup) of project agreements (donors and partners)
- Be the Finance/admin point of contact for donors and partners
- Write, update and communicate applicable procedures
- Ensure the existence of administrative tools, or develop them if necessary, in collaboration with Finance representatives
- Ensure the proper use of the various tools put in place
YOUR PROFILE
Training and experience
- Graduate or Master’s degree in economics or management, business school diploma, organization, management, humanitarian, etc.
- Minimum 5 years of experience in a similar function in an associative structure
- Experience in consortium management
Specific skills
- Master the office pack (mastery of Excel essential).
- Very good knowledge of budget management
- Mastery of the requirements of Belgian public donors and financial reporting procedures
- Perfect command of French and English, Dutch is a plus
WE OFFER
- An enriching and essential function at the heart of Médecins du Monde Belgium’s projects
- A permanent part-time contract (50% – 7:30 p.m.)
- Restaurant vouchers (€8 including €1.09 per employee and €6.91 per employer) – Hospitalization insurance – 100% reimbursement of public transport costs
- A gross salary of €1,817.71 for 5 years of experience; a gross salary of €1,910.43 for 10 years of experience; recognized relevant experience
- Leave (to be prorated): 20 legal days + 6 RTT days + 4 extra legal days between Christmas and New Year
- Position location: Brussels, Humanitarian Hub
- Starting position: March 2026
How to apply
Please send your application by 08/02/2026 using the appropriate application form.
Médecins du Monde Belgium reserves the right to finalize recruitment before the closing date for receipt of applications.
Médecins du Monde Belgium does not request any financial participation as part of the recruitment procedure.
Médecins du Monde Belgium is committed to diversity, equity and inclusion within its teams. We encourage all applications, regardless of origin, gender, gender identity or expression, sexual orientation, age, disability, beliefs, socio-economic status or any other characteristic protected by law.
We inform you that the data concerning you is computerized and will be treated confidentially. As part of this application, your data is kept for a period of 6 months. Only people authorized by our General Confidentiality Charter will be able to access your data for strictly internal purposes.
