Administration, finance and logistics delegate (M/F/D) – Bamako (Mali) – CDD – 40h (Ref: 5636)
Delegate Administration, Finance and Logistics in Bamako (Mali) – Reference: 5636
for the mission of international aid of the Luxembourg Red Cross asbl in Mali on a 12 -month -old fixed -term contract to start as soon as possible – Renewable – Status: not accompanied.
The position is based in Bamako with travel in the intervention areasdepending on the security conditions.
The projects implemented mainly consist of assistance to displaced and/or vulnerable populations in the field of shelters, education and sanitation in urban areas. These projects are currently being implemented with mainly funds from the Luxembourg Foreign and European Affairs, Belgian DGD and equity.
Missions :
Under the responsibility of the financial director based in Luxembourg and in close collaboration with the chief of mission and the Desk manager, the administration, finance and logistics manager contributes to the quality of the functioning of the mission by guaranteeing the good administrative, financial and logistics management of projects and the CRL mission.
Main responsibilities:
- Treasury accounting and management
- Management of accounting and supervisor the accounting cycle for the mission
- Cash management – ensure fluid cash control and management
- Expenditure commitment, budget control, & financial management
- Expenditure commitment
- Monitoring of the project budget, mission cost control, internal and external audits
- Project financial cycle management
- Development The budgets of projects and financial reports respecting the internal procedures of the CRL, the procedures of the Malian CR and those of donors as well as the deadlines
- Coordination with the Malian CR in terms of finance
- Guarantee of good financial management with the Malian CR on our common projects
- Archiving
- Human resources
- Support for the Malian Red Cross in the recruitment and management of local human resources, especially those of the support department
- Support for the Malian Red Cross in strengthening its skills; Ensure staff training in terms of administrative, finance, logistics and accounting procedures
- Logistics
- Support of the Malian Red Cross (CRM) in the logistics management of projects (tenders, orders, stock management, supplier management, etc.), taking care to comply with procedures
- Support for the implementation of the mission purchase plan
- Support in the implementation of the procedures and tools necessary for the proper functioning of the mission
- Guarantee of compliance and use of logistics procedures and tools
- Management
- Monitoring, coordination and support of CRM support staff made available to CRL and strengthening its capacities
- Coordination of CRM support staff based in Bamako, Mopti and Timbuktu
- Inventory
- Guarantee of having a regular update of the mission inventory
- Security
- Guarantee to set up elements guaranteeing the safety of delegates as mentioned in the safety plan and its annexes (safety trunk, iridium operation, emergency kits, etc.)
- Respect for the security plan and its appendices as well as the instructions of the chief of mission/desk in the matter
Profile:
- Higher education in the field of finance
- 5 -year professional experience, including minimum 3 on a humanitarian mission
- Remote management experience (remote management) is an asset
- Experience in the desired humanitarian logistics
- Knowledge of saga software is a serious asset
- Knowledge of donors such as Maee Luxembourg, DGD and Echo constitute serious assets
- Professional experience within the Red Cross movement is an asset
- Excellent oral and written mastery of the French language. Basic knowledge of English.
- Maitrise du pack office (Word, Excel, Powerpoint)
- Car driving license category B
In case of hiring, an extract from criminal records will be requested.
