Finance Officer

Offre n ° 001/ea harvest/drc/jo/2025

General context

Rikolto in DRCCONGO, is an international foundation of public utility of Belgian law active in four continents: Africa, Latin America, Asia and Europe. Present in the Democratic Republic of Congo since 2005, Rikolto Rdcongo has been implementing a development and support program for agricultural value and food systems in a logic of durability of interventions and appropriation of processes by the actors. It is active mainly in the Arabica, cocoa, rice and sustainable food systems in cities. Its regional representation office in DR Congo is located in Bukavu, South Kivu. For more details on the identity and the Rikolto program in the DRCongo, pray to refer to the site: https://congo.rikolto.org/

In recent years Rikolto programs in DR Congo have developed significantly and its teams have grown. For the coming years, Rikolto aims to multiply by three its impact while ensuring effective management and by creating an adequate framework for the development of its staff and the organization in a global manner. To get there, Rikolto wants to recruit one ( Finance Officer Capable of supporting the organization in its vision by ensuring financial and accounting management.

The position is open externally

Postal title

Finance Officer

Workplace

GOMA

Positioning of the post within the organization

Member of the financial department in the operations department of Rikolto East Africa

Responds to:

Finance Analyst – DRC

Collaborate with:

Program teams, finance and administration

Responsible for:

Duration of the contract

12 months renewable

Start of the contract

June 1, 2025

Function grade

FIN-7 Zone 1

Main responsibilities and tasks

• Check the expressions of need and ensure that expenditure is planned in the budget and framework with the budget line (consistency);
• Check if the expense is related to project activities;
• Ensure that the cost of engagement corresponds to the market price;
• Ensure that the expenditure is identifiable, eligible, controllable, reasonable, justified and satisfied the requirements in terms of economy and efficiency;
• Ensure that the travel and stay costs of staff and other people participate in the action (project), provided that they correspond to the usual practices;
• Initiate payments and request their validations by email, follow up by phone for validations that drag or those which are urgent while sharing the OneDrive link in order to allow easy consultation of the foundations before online validation;
• Scan the pieces professionally;
• Assist in the fund request process to supply the office from the office by producing the checkout decree via the accounting software and compare it to the Excel file of the person fixed for the cash register;
• Request SWIFT copies, credit notice and debit from the bank;
• Check bank statements to detect funds from the SWIFT (Society for Worldwide Interbank Financial Telecommunication), RTGS (Real-Time Settlement) and EFT (Electronic Funds Transfer) and encode transactions reporting and then corrected the transaction, by ensuring reinitating with the bankrupt and reluctance banking information with the beneficiary of payment and also with the bank;
• Make banking reconciliation each working day for all transfer orders and checks sent to banks on date N-1 by consulting bank extracts via the Internet Banking and monitoring the banking via email and telephone and if necessary in face-to-face (tax payment certificate on the day before the deadline for the declaration);
• Follow the advances granted to staff in an Excel file and in the event of a new request in advance, print the large auxiliary book of the staff concerned in order to reassure itself if the balance of the account concerned is balanced (debit – credit = 0);
• Systematically make the report of unjustified advances after the prescribed period and mention red in an Excel file the latecomers for an action by the hierarchy;
• Systematically send requests for confirmation of the sales to staff with debtor and/or credit sales;
• Ensure the eligibility and quality (conformity) of the supporting documents with regard to the form and the bottom;
• Apply the reception stamp on the invoices received, submit them to budget managers for validation (signature on invoices by budget managers) before their counts (example, care bill, service provision, fuel etc.);
• Remember the suffering invoices already counted via an expression of need while printing the great book of the supplier concerned and by highlighting the invoice or invoices to honor.
• Carry out the compliance of the accounting documents and count all the parts within 48 hours upon receipt accompanied by the justification notes duly signed by budget officials;
• Explain/inform the office staff and partners financial procedures and ensure their respect and application;
• Maintain an effective (electronic – onedrive) and physical classification system by ensuring that all current documents and confidential files are well classified and easy to find in a highly secure place;
• Make the scan every day of all supporting documents after entering the accounting software and classifying them on OneDrive in their initial files;
• Print seized slips (accounting imputation sheets) and add them to the disbursement or charges classification;
• Update the list of beneficiaries of payments on web portals of online banks (TMB and EquityBCDC) by changing the names of the beneficiaries who were abbreviated or in acronyms by their complete names as well as completing their physical addresses including cadastral numbers;
• Participate in the preparation of financial reporting and cash flow for funds for the region and the international office;
• Assist the administration to declare tax, taxes and contributions to state services within the time following the necessary sent by the administrative director;
• Assist Drafter and classify letters from the office;
• Ensure that the inventories of all the goods and materials of the office are made by the proposed to logistics and availability an Excel file of the office of the office;
• Ensure that monitoring the stock sheets of all the consumables in the office is made and sharing information in an Excel file;
• Perform requested administrative and logistical tasks requiring physical presence in the entity where the office is located;
• Perform any other task requested by the hierarchy

Academic training

• Higher studies sanctioned by a bac+5 diploma in financial management, accounting, management sciences, business management, commercial and administrative sciences or other related fields.
• Have professional experience of at least 3 years in an international NGO as an accountant or financial with a relevant level of responsibility and in the use of Tompro and or Exact Globe accounting software.

Aptitudes

• Sense of innovation and creativity
• Teamwork and good collaboration
• Mastery of English;
• Show enthusiasm and obstinacy;
• Assiduous worker;
• Orientation towards results;
• High level of integrity in management and a sense of quality in work;
• Good knowledge of management and accounting methods;
• Good knowledge of the nature of cash flows;
• Good knowledge of management control techniques;
• Good knowledge of banking relations;
• Good knowledge of the management of the financial and operational diligence process;
• Good knowledge of the legal system and information systems …
• Good communication and networking capacity;
• Good knowledge of management software: Tompro and exact globe.
• Knowledge of the Microsoft Power Query, Power Pivot and Power Bi to centralize, transform, analyzes and present budgetary and financial data in the forms of dashboards;
• Good knowledge of donor procedures such as: DGD, BM, FIDA, USAID and EU;
• Ability to take the initiative and adequately and quickly ensure follow -up measures;
• Ability to work independently with minimal supervision;
• Be able to work in a multicultural environment;

Constitution of the file

1. Cover letter
2. Curriculum maximum Four Pages with three references (telephone and email)
3. Copy of the license diploma (Bac +5)
4. Certificates of services rendered taking place at the post
5. Copy of the unemployed card issued by ONEM
6. Copy of the passport or the voter card
7. Complete the online form https://forms.office.com/e/FEBabVbaaJ or https://tinyurl.com/RIKFINOF

Done in Bukavu, April 23, 2025

Book Rikolto in East Africa

Pascal Bisimwa M.

Regional P&O Manager

How to apply

Submission of applications and selection procedure

Deadline for receipt of applications: 11 never 2025 to 23h59. The file received outside the deadline will not be taken into account.

• File to be transmitted in a Failed file to format pdf (Any folder sent to another format or under several files will not be considered).
• File to be sent only by e-mail to the following address: eastafrica.recruitment@rikolto.org with the object: ” FINANCE OFFICER Q2 2025 »
• Selection criteria

Completeness of the file: The file must include minimum 7 elements such as used previously.

• Form and background of the cover letter and CV
• File format
• Relevance of experience

Organization of tests

• Written test:
• Oral interview

NB :

• Each candidate must be provided with his personal computer for those who will be selected.
• Female candidates are highly sought after

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